Board Minutes / November 2015

Isaac Litton Alumni Association

Minutes of Board of Director’s Meeting, November 19, 2015

 MEMBERS PRESENT; Kaaren Andrews, Jack Benz, Rick Binkley, Carol Bourque, Emily Burrow, David Brawner, Jim Caldwell, Jimmy Clift, Kay Cunningham, Skip Dean, Harvey Fischer, Joyce Fogarty, Melinda Hoffman, Charles Kimbrough, Shirley Parrish, Mary Ridings, Donna Smith, Phil Watts and Mickey Collier.

MEMBERS ABSENT: Tom Trebing

PRAYER: Charles Kimbrough

SPECIAL GUEST: Bobby Young, Disaster Program Specialist with the Red Cross, surveyed our property for use as an evacuation facility. This area would be a point of contact for local churches, etc., in the Inglewood community. The Red Cross would use Lions’ Hall as an administrative hub only, no overnight use. The Red Cross is insured in case of damages and would cover any and everything that could possibly occur.

REPORTS:

MINUTES: Minutes from the October 22, 2015 meeting were discussed. There was an error under Special Guests in that it was Bill Owen who donated the flag, not Tom Hackett. The October minutes were approved,

TREASURER’S REPORT: Melinda Hoffman reported that the website fee has been paid in advance for 3 years via Go Daddy at a great savings. The expense appears high because it includes the monthly fee as well as the 3-year fee.

Emily Burrow questioned the $200 expense for cleaning after the water damage on September 26, 2015. Melinda explained that this was a reimbursement to Bill Stalker for purchase of fans and tiles. He bought the materials at his own expense and did the work. Attempt will be made to obtain his receipts and file a claim with Metro.

The October Treasurer’s Report was approved,

NEW BUSINESS:

Appreciation was given to Harvey Fischer for hanging the state and American flags in the boardroom.

OUTREACH: The Inglewood Neighborhood Association (INA) will be meeting on December 4, 2015 at the gym and has invited all of us to attend.

New board member, Mickey Collier, was introduced and welcomed. Election was approved via email during the previous month.

RED CROSS: Continuation of the Red Cross proposal was led by Phil Watts and Harvey Fischer. Again, Lions’ Hall would be used only as an administrative hub as a liaison for operations in the event of a disaster. Chara Rand, principal at Litton Middle School, will be notified. Motion given, seconded, and approved. This information will be placed in the January issue of the BLAST.

COMMUNICATIONS: Kay Cunningham reported that the Alumni Luncheon plans are progressing well. She made a motion that the board forms a new committee called “Alumnus of the Year Committee”. This committee will review all nominations for the award and will choose this alumnus based on 6 points of criteria established by the committee. The Board would not vote on this person. There would be a nomination form included with the Alumni Luncheon reservation form. The motion was approved. The committee members will be Kay Cunningham, Melinda Hoffman, and Jerry Newman.

OLD BUSINESS:

BIM – The Christmas event will be held on December 18, 2015. The boys will go shopping at Wal-Mart . They will return to Lions’ Hall for gift wrapping and dinner from 4:30-7:30 p.m. Board Members are encouraged to attend to support these young men.

 

BIM CHRISTMAS DONATION: There is $8,000.00 +/- available now for 50 boys to shop for their families. Charles Kimbrough made a motion that the ILAA give the $500.00 gift designated for BIM from the Class of 1965 to this event. Motion approved.

LMS PTSO – Larry Collier, Carol Bourque, and Phil Watts presented an ILHS band half-time show film at the even held at the ILHS gym, which everyone enjoyed.

BAND LUNCHEON: Discussion was held regarding helping the LMS band with their spring trip. Originally the cost was about $5,000 but now is more likely in the range of $8,500. The students have raised $4,000 on their own. A motion was made and carried to donate$1,250 to the trip with the possibility of additional funds should the need arise. Carol Bourque will make the presentation at the band concert on December 15, 2015.

ALUMNI PICNIC: Carol Bourque reported that Data Marketing made an error and never sent the announcement mailers for the picnic in September. Since an invoice had never been received, no payment was made to Data Marketing. For next year’s picnic they have issued us a credit of $500 for the mailings, but the alumni association will pay the postage.

SIGNAGE: Carol Bourque passed around mockups of the rules for Lions’ Hall including kitchen and bathroom rules. Total expense for all of the signage is $323.90. Motion to approve cost of printing and hanging was approved.

MERCHANDISE SALE: The sale will be held on December 12, 2015 from 10:00 a.m. till 1:00 p.m. Mickey Collier volunteered to hang the letting of the sale information on the marquee as soon as possible in time for the event. An email will also be sent out to alumni. Shirley Parrish is also requesting donations for door prizes. A Ralph McDonald print will be raffled. The Lions’ Den will be open for guests to view.

INSPECTION CHECKLIST: Dave Brawner is working on a checklist for users of the facility to note any problems, things that need repair, reminders, etc. This will be discussed further at the January, 2016 meeting.

KEYS: Still in process while working with Metro.

BATS: Skip Dean has been reviewing the history of the bat issue with Bill Stalker. Metro has made visits to investigate where bats are coming in and it appears they are entering through the roof. After much discussion exploring various options, it was decided that Charles Kimbrough would contact Chris Henson at MNPS.

EVENTS: Kay Cunningham, Carol Bourque, and Donna Smith are working on a packet to be used for all reservations. An online calendar is suggested and will be pursued. More updates to follow.

There will not be a December Board Meeting since board members will be attending the BIM Christmas event on December 18, 2015. The next meeting will be on January 28, 2016 at 4:00 p.m. An Executive Board meeting will be held one hour prior to the regular meeting from 3:00-4:00 p.m.

Respectfully submitted,

Donna S Smith

Board Secretary